Agency Information Collection; Activity Under OMB Review; Part 249 Preservation of Records
Federal Register Notice
February 3, 2006
Volume 71, Number 23
AGENCY: Research & Innovative Technology Administration (RITA), Bureau
of Transportation Statistics (BTS), DOT.
ACTION: Notice.
SUMMARY: In compliance with the Paperwork Reduction Act of 1995, Public
Law 104-13, the Bureau of Transportation Statistics invites the general
public, industry and other governmental parties to comment on the
continuing need for and usefulness of BTS requiring certificated air
carriers to preserve accounting records, consumer complaint letters,
reservation reports and records, system reports of aircraft movements,
etc. Also, public charter operators and overseas military personnel
charter operators are required to retain certain contracts, invoices,
receipts, bank records and reservation records.
DATES: Written comments should be submitted by April 4, 2006.
FOR FURTHER INFORMATION CONTACT: Bernie Stankus, Office of Airline
Information, RTS-42, Room 4125, RITA, BTS, 400 Seventh Street, SW.,
Washington, DC 20590-0001, Telephone Number (202) 366-4387, Fax Number
(202) 366-3383 or E-mail bernard.stankus@dot.gov.
Comments: Comments should identify the associated OMB approval
2138-0006 and Docket 23342. Persons wishing the Department to
acknowledge receipt of their comments must submit with those comments a
self-addressed stamped postcard on which the following statement is
made: Comments on OMB
2138-0006, Docket 23342. The postcard
will be date/time stamped and returned.
SUPPLEMENTARY INFORMATION:
OMB Approval No.: 2138-0006.
Title: Preservation of Air Carrier Records--14 CFR Part 249.
Form No.: None.
Type of Review: Extension of a currently approved recordkeeping
requirement.
Respondents: Certificated air carriers and charter operators.
Number of Respondents: 120 certificated air carriers, 300 charter
operators.
Estimated Time per Response: 3 hours per certificated air carrier,
1 hour per charter operator.
Total Annual Burden: 660 hours.
Needs and Uses: Part 249 requires the retention of records such as:
general and subsidiary ledgers, journals and journal vouchers, voucher
distribution registers, accounts receivable and payable journals and
ledgers, subsidy records documenting underlying financial and
statistical reports to DOT, funds reports, consumer records, sales
reports, auditors' and flight coupons, air waybills, etc. Depending on
the nature of the document, the carrier may be required to retain the
document for a period of 30 days to 3 years. Public charter operators
and overseas military personnel charter operators must retain documents
which evidence or reflect deposits made by each charter participant and
commissions received by, paid to, or deducted by travel agents, and all
statements, invoices, bills and receipts from suppliers or furnishers
of goods and services in connection with the tour or charter. These
records are retained for 6 months after completion of the charter
program.
Not only is it imperative that carriers and charter operators
retain source documentation, but it is critical that we ensure that DOT
has access to these records. Given DOT's established information needs
for such reports, the underlying support documentation must be retained
for a reasonable period of time. Absent the retention requirements, the
support for such reports may or may not exist for audit/validation
purposes and the relevance and usefulness of the carrier submissions
would be impaired, since the data could not be verified to the source
on a test basis.
Issued in Washington, DC, on January 27, 2006.
Donald W. Bright,
Assistant Director, Airline Information, Bureau of Transportation
Statistics.
[FR Doc. 06-1016 Filed 2-2-06; 8:45 am]
BILLING CODE 4910-FE-P
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